Index To The Constitution

 

Article 1                    Name And Objective

    Section 1.1                  Name

    Section 1.2                  Objectives

    Section 1.3                  Non-Profit

 

Article 2                    Membership

    Section 2.1                  Eligibility

    Section 2.2                  Dues

    Section 2.3                  Election To Membership

    Section 2.4                  Termination Of Membership

    Section 2.5                  Reinstatement

 

Article 3                    Meetings And Voting

    Section 3.1                  Club Meetings

    Section 3.2                  Special Club Meetings

    Section 3.3                  Board Meetings

    Section 3.4                  Special Board Meetings

 

Article 4                    Directors And Officers

    Section 4.1                  Board Of Directors

    Section 4.2                  Officers

    Section 4.3                  Appointed Positions

    Section 4.4                  Removal Of A Board Member

    Section 4.5                  Vacancies

 

Article 5                    Club Year, Annual Meeting, Elections

    Section 5.1                  The Club Year

    Section 5.2                  The Annual Year

    Section 5.3                  Elections

    Section 5.4                  Nominations

 

Article 6                    Committees

    Section 6.1                  Appointments

    Section 6.2                  Terminations

    Section 6.3                  Term Of Appointment

    Section 6.4                  Selection Of Members

    Section 6.5                  Committee Rules

    Section 6.6                  Ex-Officio

    Section 6.7                  Cause For Termination

    Section 6.8                  Job Description

 

Article 7                    Discipline

    Section 7.1                  AKC Suspension

    Section 7.2                  Charges

    Section 7.3                  Board Hearings

    Section 7.4                  Expulsion

 

Article 8                    Amendments

    Section 8.1                  Amendment Proposals

    Section 8.2                  Revisions To The Constitution

    Section 8.3                  Revisions To The By-Laws

 

Article 9                    Dissolution

    Section 9.1                  Dissolution Of The Club

 

Article 10                   Order Of Business

    Section 10.1                 General Meetings

 

Article 11                   Definitions

    Section 11.1                 Definitions

 

Article 12                   Roberts Rules Of Order

    Section 12.1                 Roberts Rules Of Order

 

*********************************************************

                           Index To The By-Laws

 

Article 1a                   Membership

    Section 1a.1                 Application

    Section 1a.2                 Annual Dues

    Section 1a.3                 Initiation Fees

 

Article 2a                   Meetings

    Section 2a.1                 Notice Of Meetings

 

Article 3a                   Committees And Positions

    Section 3a.1                 Standing Committees

    Section 3a.2                 Special Committees

    Section 3a.3                 Duties

 

Article 4a                   Elections

    Section 4a.1                 Eligibility For Office

    Section 4a.2                 Campaigning For Office

 

Article 5a                   Awards

    Section 5a.1                 Awards For Achieving Titles

    Section 5a.2                 Statistical Evaluation Awards

    Section 5a.3                 Additional Awards

 

Article 6a                   Miscellaneous

    Section 6a.1                 Conduct

    Section 6a.2                 Precedence

    Section 6a.3                 St Bernard Club Of America

    Section 6a.4                 Club Promotion

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Constitution And By-Laws Of The Saint Bernard Club Of Puget Sound

 

               Date Of Issue:  February 1, 1994   (Revised)

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                               Constitution

 

Article 1 ............................................ Name And Objective

 

Section 1.1 ..................... Name

 

1.1.1  The Name Of The Corporation Shall Be The Saint Bernard Club Of

       Puget Sound, And Herein Called The Club.

 

Section 1.2 ..................... Objectives

 

1.2.1  To Do All Possible To Bring The Natural Qualities Of Pure Bred

       Saint Bernards To Perfection By Selective Breeding.

1.2.2  To Urge Members And Breeders To Accept The Standard Of The Breed As

       Approved By The American Kennel Club As The Only Standard Of

       Excellence By Which Saint Bernards Shall Be Judged.

1.2.3  To Do All In Its Power To Protect And Advance The Interests Of The

       Breed By Encouraging Sportsmanlike Competition At Dog Shows And

       Obedience Trials.

1.2.4  To Conduct Sanctioned And Licensed Specialty Shows And Obedience

       Trials Under The Rules Of The American Kennel Club.

1.2.5  To Promote The Best Human Relations Between Members Of This Club

       And Between Saint Fanciers Everywhere.

1.2.6  To Gather And Disseminate All Facts And Information Pertaining To

       Improve The Breed, To Serve Locally As The Primary Authority And

       Source Of Information For Any And All Who Seek Knowledge Pertaining

       To The Saint Bernard.

 

Section 1.3 ..................... Non-Profit

 

1.3.1  The Club Shall Not Be Conducted Or Operated For Profit And No Part

       Of Any Profits Or Remainder Or Residue From Dues Or Donations To

       The Club Shall Inure To The Benefit Of Any Member Or Individual.

 

Article 2 ....................................................  Membership

 

Section 2.1 ..................... Eligibility

 

2.1.1  Membership Shall Be Open To All Persons Eighteen Years Of Age And

       Older Who Are In Good Standing With The American Kennel Club And

       Who Subscribe To The Purpose Of This Club.

2.1.2  Persons Under Eighteen Years Of Age May Be Eligible For Membership

       If A Majority Of The Board Of Directors Approve.

2.1.3  While The Club Primarily Is To Be Representative Of The Breeders

       And Exhibitors In The Immediate Area, Membership Is Unrestricted As

       To Residence.  Ownership Or Co-Ownership Of A Saint Bernard Shall

       Not Be A Prerequisite For Membership.

 

Section 2.2 ..................... Dues

 

2.2.1  Membership Dues Shall Be As Required By The By-Laws And Are Payable

       On Or Before The First Day Of January Of Each Year.

2.2.2  Any Member Whose Dues Or Other Financial Obligations Are Not Paid

       By January First Of Each Year Shall Not Have The Rights And

       Privileges Of Membership In The Club Until All Arrears Are Paid.

 

Section 2.3 ..................... Election To Membership

 

2.3.1  Each Applicant For Membership Shall Apply On A Form Which Has Been

       Approved By The Board Of Directors And Which Shall Provide That The

       Applicant Agrees To Abide By This Constitution And By-Laws And The

       Rules Of The American Kennel Club.

2.3.2  Each Applicant Shall Have The Endorsement Of Two Members In Good

       Standing.

2.3.3  Accompanying The Application Form, The Prospective Member Shall

       Submit The Scheduled Dues Payment For The Current Year Plus An

       Initiation Fee Per The By-Laws.

2.3.4  All Applications Are To Be Filed With The Secretary And Each

       Application Form Is To Be Read At The First Meeting Of The Club

       Following Its Receipt.

2.3.5  At The Next Club Meeting The Application May Be Voted Upon By A

       Motion To Cast A Unanimous Ballot For Election To Membership.  If

       No Such Motion Is Made Then The Application Will Be Voted Upon By

       Secret Ballot And An Affirmative Vote Of 2/3 Of The Members Present

       And Voting Shall Be Required To Elect The Applicant.

2.3.6  Applicants For Membership Who Have Been Rejected By The Club May

       Not Re-Apply Within Six Months.

 

Section 2.4 ..................... Termination Of Membership

 

2.4.1  By Resignation:

2.4.1.1  Any Member May Resign From The Club Upon Written Notice To The

         Secretary, But No Member May Resign When In Debt To The Club.

2.4.1.2  Dues Obligation Are Considered To Be A Debt To The Club And

         They Become Incurred On The First Day Of January Of Each Year.

2.4.2  By Lapsing:

2.4.2.1  A Membership Will Be Considered To Be Lapsed And Automatically

         Terminated If The Member's Dues Remain Unpaid 90 Days After The

         First Day Of January Of Each Year, However The Board Of Directors

         May Grant An Additional 90 Days Of Grace To Such Delinquent

         Members In Meritorious Cases.

2.4.2.2  In No Case May A Person Who Owes A Financial Obligation To The

         Club, For Example, Dues, Assessments, Etc., Cast A Vote Or Be

         Elected To An Office Or Position Of The Club.

2.4.3  By Expulsion:

2.4.3.1  A Membership May Be Terminated By Expulsion As Herein Provided.

 

Section 2.5 ..................... Reinstatement

 

2.5.1  Reinstatement To Membership Shall Be By The Same Method As

       Application For A First Time Membership.

 

Article 3 ............................................ Meeting And Voting

 

Section 3.1 ..................... Club Meetings

 

3.1.1  Meetings Of The Club Shall Be Held Monthly In The Puget Sound

       Area At Such Date And Place As May Be Designated By The Presiding

       Officer With The Approval Of The Board Of Directors.

3.1.2  The Quorum For Such A Meeting Shall Be Five Members Of The Board Of

       Directors Plus One Other Club Member In Good Standing.

 

Section 3.2 ..................... Special Club Meetings

 

3.2.1  Special Club Meetings May Be Called By The President, Or By A

       Majority Vote Of The Members Of The Board Of Directors Who Are

       Present And Voting At Any Regular Or Special Meeting Of The Board

       Of Directors, Or By The Secretary Upon Receipt Of A Petition Signed

       By Five Members In Good Standing.

3.2.2  Such Special Meeting Shall Be Held In The Puget Sound Area And At

       Such Time, Date And Place As May Be Designated By The Person Or

       Persons Authorized Herein To Call Such Meeting.

3.2.3  Notice Of Such Meeting Shall Be Provided By The Secretary And Said

       Notice Shall State The Purpose Of The Meeting, And No Other Club

       Business May Be Transacted Thereat.

3.2.4  The Quorum For Such A Meeting Shall Be Five Members Of The Board Of

       Directors Plus One Other Club Member In Good Standing.

 

Section 3.3 ..................... Board Meetings

 

3.3.1    Meetings Of The Board Of Directors Shall Be Held Monthly At Least          Quarterly In The Puget Sound Area At Such Time, Date And Place As May Be Designated By The Board.  The Board May Also Hold Monthly Meetings As Necessary.

3.3.2  Notice Of Such Meeting Shall Be Provided Each Member At Least Five

       Days Prior To The Date Of The Meeting.

3.3.3  The Quorum For Such Meeting Shall Be A Majority Of The Board.

3.3.4  Any Non-Board Member Of The Club May Attend Any Board Meeting, But

       Must Be Recognized By The Presiding Officer To Be Heard, And They

       Have No Voting Privileges At Any Board Meeting.

 

Section 3.4 ..................... Special Board Meetings

 

3.4.1  Special Meetings Of The Board May Be Called By The President Or By

       The Secretary Upon Receipt Of A Written Request Signed By At Least

       Three Members Of The Board.

3.4.2  Such Special Meeting Shall Be Held In The Puget Sound Area And At

       Such Time, Date And Place As May Be Designated By The Person

       Authorized Herein To Call Such Meeting.

3.4.3  The Secretary Shall Provide Reasonable Notice Of Each Such Special

       Meeting To Each Member Of The Board.

3.4.4  The Notice Of The Special Meeting Shall State The Purpose Of The

       Meeting And No Other Business Shall Be Transacted Thereat.

3.4.5  A Quorum For Such Meeting Shall Be 6 Board Members.

 

Article 4 ........................................ Directors And Officers

 

Section 4.1 ..................... Board Of Directors

 

4.1.1  The Board Of Directors Shall Be Comprised Of The President, The

       Vice-President, The Secretary, The Treasurer, And Five Directors,

       And Herein May Be Referred To As The Board.

4.1.2  General Management Of The Club's Affairs Shall Be Entrusted To A

       Majority Vote Of The Board Of Directors, Except Any Board Action

       May Be Overturned By A 2/3 Majority Vote At Any General Or Special

       Meeting Of The Membership.

4.1.3  All Members Of The Board Of Directors Shall Be Elected For One Year

       Terms At The Club's Annual Meeting As Herein Provided, And Shall

       Serve Until Their Successors Are Elected.

4.1.4  In Matters Concerning Interpretation Of This Constitution And By-

       Laws A Majority Vote Of The Board Shall Govern.

 

Section 4.2 ..................... Officers

 

4.2.1  The Club's Officers, Consisting Of The President, Vice-President,

       Secretary And Treasurer Shall Serve In Their Respective Capacities

       Both With Regard To The Club And Its Meetings And The Board And Its

       Meetings.

 

4.2.2  The President:

4.2.2.1  The President Shall Preside At All Meetings Of The Club And Of

         The Board. And Shall Have The Duties And Powers Normally

         Appurtenance To The Office Of President In Addition To Those

         Particularity Specified In This Constitution And By-Laws.

 

4.2.3  The Vice-President:

4.2.3.1  The Vice-President Shall Have The Duties And Exercise The Power

         Of The President In Case Of The President's Death, Absence Or

         Incapacity.

 

4.2.4  The Secretary:

4.2.4.1  The Secretary Shall Keep A Record Of All Meetings Of The Club And

         Of The Board, And All Matters Of Which A Record Shall Be Ordered

         By The Club.

4.2.4.2  The Secretary Shall Have Charge Of The Correspondence, Notify

         Officers And Directors Of Their Election To Office, Notify New

         Members Of Their Election To Membership, Notify Members Of

         Meetings, Keep A Roll Of The Members Of The Club Along With Their

         Addresses, And Carry Out Such Other Duties As Are Prescribed By

         These Constitution And By-Laws.

4.2.4.3  Normally The Club's Office And Mailing Address For The

         Transaction Of Business Is To Be That Of The Incumbent Secretary;

         However If An Address Other Than That Of The Incumbent Secretary

         Is Used, Copies Of All Correspondence Shall Be Forwarded To The

         Incumbent Secretary.

 

4.2.5  The Treasurer:

4.2.5.1  The Treasurer Shall Collect And Receive All Monies Due Or

         Belonging To The Club And Shall Keep A Proper Accounting Of All

         Financial Transactions Of The Club.

4.2.5.2  The Treasurer Shall Deposit All Club Funds In A Bank Satisfactory

         To The Board, In The Name Of The Club.

4.2.5.3  The Treasurer Shall At All Times Make His Books Open To

         Inspection By The Board.

4.2.5.4  At Every Meeting Of The Club Or Board, The Treasurer Shall Report

         The Condition Of The Club's Finances, And Every Item Of Receipt

         Or Payment Not Before Reported.

4.2.5.5  At The Annual Meeting Of The Club, The Treasurer Render An

         Account Of All Monies Received And Or Expended During The

         Previous Fiscal Year.

4.2.5.6  The Treasurer Shall Bonded Is Such Amount As The Board Of

         Directors Shall Determine.

 

4.2.5.7  The Treasurer Shall Maintain A List Of All Club Members Upon

         Which He Shall Indicate The Standing Of Each Member With Respect

         To Debt Owed To The Club; And This List Shall Be Made Available

         Only To The President Or Presiding Officer At Any Meeting Or To

         The Nominating Committee At Their Request.

 

Section 4.3 ..................... Appointed Positions

 

4.3.1  All Appointed Positions Shall Be Made By The President With The

       Approval Of The Board, Unless Otherwise Provided For In These

       Constitution And By-Laws.

 

Section 4.4 ..................... Removal Of A Board Member

 

4.4.1  Any Board Member May Be Removed By The Board Whenever In Its

       Judgment The Best Interest Of The Club Would Be Served Thereby,

       But Such Removal Shall Be Deemed Without Prejudice And In No Way

       Affect His Membership In The Club.

4.4.2  Removal Of An Inactive Member Of The Board.

4.4.2.1  Any Board Member Who Misses Three Regular Board Meetings During

         The Club's Official Year, Shall Be Notified By Mail Within One

         Week Of The Third Missed Meeting By The Secretary And Asked To

         Provide A Justifiable Reason For His Absence At The Next Regular

         Board Meeting.

4.4.2.2  If No Reason Is Given At The Next Regular Board Meeting, Or If A

         Majority Of The Board Members In Attendance Do Not Agree That The

         Absences Were Justifiable, Then That Board Member's Position

         Shall Be Declared Vacant.

 

Section 4.5 ..................... Vacancies

 

4.5.1  Any Vacancies Occurring During The Year Shall Be Filled For The

       Unexpired Term Of Office By A Majority Of The Board Of All The Then

       Members Of The Board At Its First Regular Meeting Following The

       Creation Of Such Vacancy.

4.5.2  No Vacancy On The Board May Be Filled By A Member Not Eligible To

       Be Elected To That Position.

 

Article 5 ...................... The Club Year, Annual Meeting, Elections

 

Section 5.1 ..................... The Club Year

 

5.1.1  The Fiscal Year

5.1.1.1  The Club's Fiscal Year Shall Begin On The First Day Of January

         And End On The Last Day Of December Of Each Year.

 

5.1.2  The Official Year

5.1.2.1  The Club's Official Year Shall Begin Immediately At The

         Conclusion Of The Elections At The Annual Meeting And Shall

         Continue Through The Election At The Next Annual Meeting.

 

Section 5.2 ..................... The Annual Meeting

 

5.2.1  The Regular Monthly Meeting Of The Club Which Is Held During The

       Month Of January, Shall Be Designated As The Annual Meeting Which

       Directors And Officers For The Ensuing Year Shall Be Elected As

       Herein Prescribed.

5.2.2  The Officers And Directors Shall Take Office Immediately Upon The

       Conclusion Of The Election And Each Retiring Officer Shall Turn

       Over To His Successor In Office All Properties And Records Relating

       To That Office Within Thirty Days After The Election.

 

Section 5.3 ..................... Elections

 

5.3.1  Election Of Club Officers:  The Club Officers Are Elected To Office

       Subject To The Following Restrictions.:

5.3.1.1  No One May Be Elected To Office Who Is Not A Member In Good

         Standing, Nor Who Has Not Been Nominated As Herein Prescribed,

         Nor Who Has Held Membership In The Club For Less Than Six Months

         At The Time Of The Election.

5.3.1.2  The Office Of President Shall Not Be Held By The Same Person More

         Than Two Consecutive Terms.

5.3.1.3  If The Restriction Herein Precludes Any Office From Being Filled

         By A Duly Elected Candidate, That Position Must Be Filled By

         Board Action.

5.3.1.4  Each Office Shall Be Filled By The Candidate Who Receives The

         Most Votes, Except That Candidate Must Also Receive At Least

         Fifty Percent Of The Votes Cast For The Office.

5.3.1.5  If Any Ballot Results In A Tie Vote, Or If No Candidate Receives

         At Least Fifty Percent Of The Votes For A Given Office, Then The

         Ballot For That Office Shall Be Recast, And No Candidates Name

         May Be Removed Unless That Candidate Declares He Is No Longer A

         Candidate.

 

5.3.2  Election Of Club Directors:  The Club's Directors Are Elected To

       Hold Their Positions Subject To The Following Restrictions:

5.3.2.1  No One May Be Elected To Hold The Position Of Director Who Is Not

         A Member In Good Standing, Nor Who Has Not Been Nominated As

         Herein Prescribed, Nor Who Has Held Membership In The Club For

         Less Than Six Months At The Time Of The Election.

5.3.2.2  If The Restrictions Herein Preclude Any Nominee From Being

         Elected, That Persons Name Must Be Deleted From The Ballot Prior

         To The Election.

5.3.2.3  If Any Restrictions Preclude One Or More Positions Of Director

         From Being Filled By A Duly Elected Candidate, That

         Position/Those Positions Must Be Filled By Board Action.

5.3.2.4  The Five Positions Of Director Shall Be Filled By The Five

         Candidates Who Receive The Greatest Number Of Votes.

5.3.2.5  If Any Ballot Results In A Tie Vote Such That Five Candidates Do

         Not Have The Greatest Number Of Votes, The Ballot Shall Be

         Recast, Except That Any Candidate Who Has Received More Votes

         Than The Position For Which The Tie Vote Was Cast Shall Be

         Declared Elected And That Candidates Name And A Corresponding

         Position Shall Be Removed From The Ballot Which Is To Be Recast.

 

5.3.3  Election Procedure:  Club Elections Shall Be Conducted As Follows:

5.3.3.1  The Presiding Officer Shall Be Responsible For The Conduct Of The

         Election And Must Ascertain The Eligibility Of All Candidates To

         Be Elected And Of All Voters To Cast Votes As The First Order Of

         Business At The Start Of The Election Procedure.

5.3.3.2  All Voting To Elect Club Officers Or Directors Must Be

         Accomplished Using Secret Written Ballots, Except That Any

         Position That Is Unopposed May Be Filled By Voice Vote.

 

5.3.3.3  All Written Ballots Must List The Name Of Each Office Or Position

         Followed By An Alphabetical List Of The Candidates For That

         Position And Blank Paper Ballots May Not Be Used.

5.3.3.4  The Presiding Officer Shall Appoint Three Club Members To Be The

         Tellers Committee And Charge Them With Their Function And

         Responsibilities.

5.3.3.5  All Handling Of The Ballots Must Be Done By The Members Of The

         Tellers Committee Who Shall; Receive The Preprinted Ballots,

         Delete All Candidates Names As Instructed By The Presiding

         Officer, Pass Out The Ballot Slips And Collect Them After They

         Have Been Marked, Prepare All Recast Ballots As Instructed By The

         Presiding Officer, Secure Each Set Of Ballots In A Sealed

         Envelope Which Has Affixed To Its Face A Summary Of The Voting,

         The Ballot Number, The Date And The Signatures Of Each Member Of

         The Tellers Committee.

5.3.3.6  At The End Of The Election, The Tellers Committee Shall Give The

         Club Secretary The Complete Package Of Secured Ballots, And The

         Secretary Shall Keep The Ballots Secure For A Period Of Six

         Months And Then Destroy All Of The Ballots.

5.3.3.7  All Questions Arising During The Course Of An Election Shall Be

         Settled By A Ruling From The Chair, Except That Any Such Ruling

         Can Be Overturned By A Motion To Appeal.

5.3.3.8  The Election Is Final When The Chair Declares The Candidate Or

         Candidates To Be Elected.

5.3.3.9  The Chair Shall Declare A Candidate To Be Elected Upon Receipt Of

         Such Notification From The Tellers Committee And The Chair At

         That Time Shall Announce The Ballot Tally.

5.3.3.10 If Any Ballot For Any Office Or Position Has Been Cast Three

         Times Without Any Change In Results, The Tellers Committee Shall

         Inform The Chair That An Impasse Has Been Reached, Whereupon The

         Tellers Committee Shall Conduct A Drawing Of Lots To Resolve The

         Election And The Chair Must Declare The Winning Candidate To Be

         Elected.

 

Section 5.4 ..................... Nominations

 

5.4.1  The Nominating Committee

5.4.1.1  During The Month Of October The Board Shall Select A Nominating

         Committee Of Three Members And One Alternates, Not More Than One

         Of Whom Shall Be A Member Of The Board.

5.4.1.2  The Secretary Shall Immediately Notify The Committee Members And

         The Alternates Of Their Selection.

5.4.1.3  The Board Shall Name A Chairman For This Committee And It Shall

         Be His Duty To Call A Committee Meeting Which Shall Be Held On Or

         Before November 15th Of Each Year.

 

5.4.2  The Nominating Procedure

5.4.2.1  The Nominating Committee Shall Nominate A Minimum Of One

         Candidate For Each Office And A Minimum Of Five For The Five

         Other Position On The Board.

5.4.2.2  After Securing The Consent Of Each Person Nominated, The Chairman

         Of The Nominating Committee Shall Report The Nominations To The

         Secretary In Writing.

5.4.2.3  At Least Five Days Prior To The December General Meeting The

         Secretary Shall Notify Each Member In Writing Of The Candidates

         Which Have Been Nominated.

 

5.4.2.4  Additional Nominations May Be Made At The December Meeting By Any

         Member In Attendance, Provided That The Person So Nominated Does

         Not Decline When His Name Is Proposed, And Provided Further That

         If The Proposed Candidate Is Not In Attendance At This Meeting,

         His Proposer Shall Present To The Secretary A Written Statement

         From The Proposed Candidate Signifying His Willingness To Be A

         Candidate.

5.4.2.5  No Person May Be A Candidate For More Than One Position And The

         Additional Nominations Which Are Provided For Herein May Only Be

         Made From Among Those Members In Good Standing Who Have Not

         Accepted A Nomination Of The Nominating Committee.

5.4.2.6  Nominations Cannot Be Made At The Annual Meeting, Or In Any

         Manner Other Than As Herein Provided.

5.4.2.7  No Person May Be A Candidate In A Club Election Who Has Not Been

         Nominated As Herein Prescribed.

 

Article 6 ....................................................Committees

 

Section 6.1 ..................... Appointments

 

6.1.1  The President With The Prior Approval Of The Board, Shall Each Year

       Appoint The Chairman Of All Standing And Special Committees.

6.1.2  Special Committees May Be Appointed By The Board To Aid It On

       Particular Projects To Advance The Work Of The Club In Any Field

       Which May Be Well Served By Committees.

6.1.3  All Standing Committees Other Than The Nominating Committee, All

       Special Committees And All Such Committee Activity Shall Be Subject

       To The Final Authority Of The Board.

 

Section 6.2 ..................... Termination

 

6.2.1  With The Prior Approval Of The Board Any Committee Appointment May

       Be Terminated By The President.

6.2.2  The Appointee Shall Receive Written Notice That His Appointment Has

       Been Terminated.

6.2.3  The President With The Prior Approval Of The Board, May Appoint

       Successors To Those Whose Services Have Been Terminated.

 

Section 6.3 ..................... Term Of Appointment

 

6.3.1  Each Member Of A Committee Shall Continue As Such Until The Next

       Annual Meeting And Until A Successor Is Appointed, Unless The

       Committee Shall Be Sooner Terminated, Or Unless The Committee

       Member Shall Be Removed From The Committee, Or Unless Such Member

       Shall Cease To Qualify As A Member Thereof.

 

Section 6.4 ..................... Selection Of Members

 

6.4.1  Each Chairman Shall Be Responsible For The Selection Of The Members

       To Serve On His Committee, Unless Otherwise Specified In These

       Constitution And By-Laws.

 

Section 6.5 ..................... Committee Rules

 

6.5.1  Each Committee May Adopt Rules For Its Own Government Not

       Inconsistent With These Constitution And By-Laws, Or With Rules

       Adopted By The Board.

Section 6.6 ..................... Ex-Officio Members

 

6.6.1  The President Of The Club Shall Be An Ex-Officio Member Of All

       Committees Except The Nominating Committee.

 

Section 6.7 ..................... Cause For Termination

 

6.7.1  Any Member Who Holds An Appointed Position And Who Misses Two

       Consecutive Regular Club Meetings Shall Be Notified By Mail Within

       One Week Of The Second Missed Meeting By The Secretary And Asked To

       Give A Justifiable Reason For His Absence At The Next Regular Board

       Meeting.

6.7.2  If At The Next Regular Board Meeting, No Reason Is Presented Of If

       The Board Does Not Agree That The Reason Was Justifiable, That

       Appointed Position Shall Be Declared Vacant And A Different Member

       Shall Be Appointed To That Position.

 

Section 6.8 ..................... Job Description

 

6.8.1  Within Thirty Days Of Filling An Appointment The Board Shall

       Provide The Appointee With A Written Job Description Of That

       Persons Functions, And Authority, And Such Description Shall Be

       Defined As The Job Description.

6.8.2  The Job Description Shall Contain, But Not Necessarily Be Limited

       To, The Maximum Amount Of Club Money The Person May Expend And The

       Type Of Activities The Person May Undertake On The Club's Behalf

       Without Requiring Prior Board Approval By Any Board Member Or The

       Board As A Whole.

 

Article 7 ....................................................Discipline

 

Section 7.1 ..................... American Kennel Club Suspension

 

7.1.1  Any Member Who Is Suspended From The Privileges Of The American

       Kennel Club Shall Automatically Be Suspended From Privileges Of

       This Club For A Like Period.

7.1.2  Any Suspended Member Shall, Upon Attending His Second Consecutive

       Club Meeting After The AKC Suspension, Be Reinstated Without

       Prejudice Except That He Shall Not Automatically Be Reinstated To

       Any Former Office Or Position.

 

Section 7.2 ..................... Charges

 

7.2.1  Any Member May Prefer Charges Against Another Member For Misconduct

       Prejudicial To The Best Interests Of The Club Or The Board.

7.2.2  Written Charges With Specifications Must Be Filed In Duplicate With

       The Secretary Together With A Deposit Of Ten Dollars Which Shall Be

       Forfeited If Such Charges Are Not Sustained.

7.2.3  The Secretary Shall Promptly Notify The Board, Which Shall Fix A

       Date Of A Board Hearing Which Must Be Held Not Less Than Three

       Weeks Nor More Than Six Weeks After The Charges Have Been Filed.

7.2.4  The Secretary Shall Promptly Send One Copy Of The Charges The

       Accused Member By Registered Mail Together With A Notice Of The

       Time, Date And Place Of The Hearing, And An Assurance That The

       Defendant May Personally Appear In His Own Defense And Bring

       Witnesses If He Wishes.

 

Section 7.3 ..................... Board Hearings

 

7.3.1  Board Hearings Shall Be Called To Sustain Or Reject Charges Brought

       Against Club Members As Herein Prescribed.

7.3.2  The Board Shall Have Complete Authority To Decide Whether Counsel

       May Attend The Hearing, But Both Complainant And Defendant Shall Be

       Treated Uniformly In That Regard.

7.3.3  Should The Charges Be Sustained, After Hearing All The Evidence And

       Testimony Presented By Complainant And Defendant, The Board May By

       A Majority Vote Of Those Present, Suspend The Defendant From All

       Privileges Of The Club For Not More Than Six Months From The Date

       Of The Hearing, And If The Board Deems That Punishment

       Insufficient, It May Also Recommended To The Membership That The

       Penalty Be Expulsion.

7.3.4  If The Board Recommends Expulsion, The Suspension Shall Not

       Restrict The Defendants Right To Appear Before His Fellow Members

       At The Ensuing Meeting Which Considers The Boards Recommendation.

7.3.5  Immediately After The Board Has Reached A Decision Its Findings

       Shall Be Put In Written Form And Filed With The Secretary, Who In

       Turn Shall Notify Each Of The Parties Of The Boards Decision And

       Penalty, If Any.

 

Section 7.4 ..................... Expulsion

 

7.4.1  Expulsion Of A Member From The Club May Be Accomplished Only At A

       Meeting Of The Club Following A Board Hearing And Upon The Boards

       Recommendation As Herein Prescribed.

7.4.2  Expulsion Proceedings May Occur At A Regular Or Special Club

       Meeting To Be Held Within Sixty Days, But Not Earlier Than 30 Days

       After The Date Of The Boards Recommendation Of Expulsion.

7.4.3  At The Expulsion Proceedings, The Defendant Shall Have The

       Privilege Of Appearing In His Own Behalf, Though No Evidence Shall

       Be Taken At This Meeting.

7.4.4  The Presiding Officer At The Expulsion Proceedings Shall Read The

       Charges And The Boards Findings And Recommendations, And Shall

       Invite The Defendant, If Present, To Speak In His Own Behalf If He

       Wishes, Thereupon The Membership Shall Vote By Secret Ballot On The

       Proposed Expulsion.

7.4.5  A 2/3 Vote Of Those Present And Voting At The Expulsion Proceedings

       Shall Be Necessary For Expulsion.

7.4.6  If Expulsion Is Not So Voted, The Boards Suspension Shall Stand.

 

Article 8 ....................................................  Amendments

 

Section 8.1 ..................... Amendment Proposals

 

8.1.1  Amendments To These Constitution And By-Laws May Be Proposed By The

       Board Of Directors Or By Written Petition Addressed To The

       Secretary And Sign By Twenty Percent Of The Membership.

8.1.2  Amendments Proposed By Petition Shall Be Promptly Considered By The

       Board Of Directors And Must Be Submitted To The Members Along With

       The Recommendation Of The Board By The Secretary For A Vote Within

       Three Months Of The Date When The Petition Was Received By The

       Secretary.

 

 

 

Section 8.2 ..................... Revisions To The Constitution

 

8.2.1  The Constitution May Be Amended By A 2/3 Vote Of The Members

       Present And Voting At Any Regular Or Special Club Meeting Called

       For The Purpose, Provided The Proposed Amendments Have Been

       Included In The Notice Of The Meeting And Mailed To Each Member At

       Least Two Weeks Prior To The Date Of The Meeting.

 

Section 8.3 ..................... Revisions To The By-Laws

 

8.3.1  The By-Laws May Be Amended By A Majority Vote Of The Members

       Present And Voting At Any Regular Or Special Club Meeting Called

       For The Purpose, Provided The Proposed Amendments Have Been

       Included In The Notice Of The Meeting And Mailed To Each Member At

       Least Two Weeks Prior To The Date Of The Meeting.

 

Article 9 ....................................................Dissolution

 

Section 9.1 ..................... Dissolution Of The Club

 

9.1.1  The Club May Be Dissolved At Any Time By The Written Consent Of Not

       Less Than 2/3 Of The Members.

9.1.2  In The Event Of The Dissolution Of The Club Whether Voluntary Or

       Involuntary Or By Operation Of Law, None Of The Property Of The

       Club Nor Any Proceeds Thereof Nor Any Assets Of The Club Shall Be

       Distributed To Any Member Of The Club, But After Payment Of The

       Debts Of The Club, Its Property And Assets Shall Be Given To A

       Charitable Organization For The Benefit Of Dogs Selected By The

       Board Of Directors.

 

Article 10 ............................................ Order Of Business

 

Section 10.1 .................... General Meeting

 

10.1.1  At Meetings Of The Club, The Order Of Business, So Far As The

        Character And Nature Of The Meeting Permit, Shall Be As Follows:

 

        Roll Call

        Minutes Of Previous Meeting

        Report Of The President

        Report Of The Secretary

        Report Of The Treasurer

        Report Of Committees

        Election Of Officers And Directors (Annual Meeting)

        Election Of New Members

        Unfinished Business

        New Business

        Brag Box And Raffle

        Adjournment

 

Article 11 ..................................................  Definitions

 

Section 11.1 .................... Definitions

 

11.1.1  Majority:    Any Percent Of Votes In Excess Of Fifty Percent Of

                     The Total Votes Cast On Any Matter.

        Office /     Refers To The Position Of President, Vice-President,

        Officer:     Secretary Or Treasurer Or The Person Holding These

                     Positions.

        Director:    Refers To The Five Board Positions Other Than

                     President, Vice-President, Secretary Or Treasurer Or

                     To The Person Holding Said Office.

        Member In Good Standing:  Any Member Whose Current Dues Are Paid

                     In Full, Is Under No Financial Obligation To The

                     Club, And Is Not Presently Fulfilling The

                     Conditions Of Any Disciplinary Action Taken By This

                     Club, The American Kennel Club Or The Saint Bernard

                     Club Of America.

 

Article 12 ....................................... Roberts Rules Of Order

 

Section 12.1 .................... Roberts Rules Of Order

 

12.1.1  All Situations Not Covered By The Forgoing Articles Will Be

        Governed By Roberts Rules Of Order, Revised (Latest Edition).

 

 

        By-Laws Of The Saint Bernard Club Of Puget Sound

 

Article 1a ...................................................  Membership

 

Section 1a.1 .................... Application Form

 

1a.1.1  The Application Form Shall Have A Schedule Of Dues And Initiation

        Fees Preprinted Upon The Face Of The Form.

1a.1.2  The Application Form Shall Have A Place For The Applicant Or

        Applicants To Indicate That They Will Abide By The Rules And

        Regulations Of Both This Club And The American Kennel Club.

 

Section 1a.2 .................... Annual Dues

 

1a.2.1  Membership Dues For A Single Membership Shall Be $20.00 Per Year.

        Membership Dues For A Dual Or A Husband / Wife Membership Shall Be

        $30.00 Per Year.

1a.2.2  The Board, At Its Discretion, May Authorize A Reduced Fee For

        Those Applications Which Would Be In Effect For Only Some Portion

        Of A Year.

 

Section 1a.3 .................... Initiation Fees

 

1a.3.1  There Shall Be An Initiation Fee Of $5.00 For A Single Membership.

1a.3.2  There Shall Be An Initiation Fee Of $5.00 For A Dual Or Husband /

        Wife Membership.

 

Article 2a .....................................................  Meetings

 

Section 2a.1 .................... Notice Of Meetings

 

2a.1.1  It Shall Be An Objective Of The Club That Notice Of The Time, Date

        And Place Of All Regular And Board Meetings Will Appear In The

        Monthly Club Newsletter Published Preceding The Meeting Date.

 

 

 

Article 3a ..................................... Committees And Positions

 

Section 3a.1 .................... Standing Committees

 

3a.1.1  The Board Of Directors Shall Maintain Committees And Positions As

        Deemed Necessary.

 

Section 3a.2 .................... Special Committees

 

3a.2.1  It Shall Be An Objective Of The Club To Maintain At Least The

        Following Special Committees.

 

        Show Plans Committee:  The Board Of Directors Shall Appoint

        Members Of This Committee And The Committee Members Shall Elect

        The Chairman.

        Constitution And By-Laws Review:  The Chairman Shall Also Be The

        Club Parliamentarian.

 

3a.2.2  Once During The Course Of Each Club Year, The Following Committees

        Shall Be Appointed, Shall Perform Their Specified Duties As

        Prescribed In The Constitution And Shall Disband:

 

        Nominating Committee

        Auditing Committee

        Tellers Committee

 

Section 3a.3 .................... Duties

 

3a.3.1  Each Committee Chairman Shall Be Responsible For The Functioning

        Of His Committee As Specified By The Board Of Directors.

3a.3.2  Each Committee Chairman Shall Be Responsible For Submitting A

        Report Of The Activities, Plans Progress, Problems, Etc. Of His

        Committee At Each Regular Meeting Of The Club And The Board Of

        Directors.

3a.3.3  Each Committee Chairman Shall Be Responsible For Recommending The

        Updating Of The Written Job Description Which Is Applicable To His

        Particular Function.

 

Article 4a .......................................................  Awards

 

Section 4a.1 .................... Eligibility For Office

 

4a.1.1  It Shall Be An Objective Of The Club That No More Than One Member

        Of Any Household Unit Of Family Hold An Elective Office At The

        Same Time.

 

Section 4a.2 .................... Campaigning For Office

 

4a.2.1  Each Nominee For Each Position Or Officer Or Governor Shall Be

        Given And Is Encouraged To Accept The Opportunity To Have

        Published In The January Club Newsletter A Synopsis Of His

        Qualifications And Objectives For The Position He Is Seeking.

4a.2.2  It Shall Be An Objective To Have The January Newsletter Mailed To

        All Members At Least Fourteen Days Prior To The Annual Meeting.

4a.2.3  At The Annual Meeting Just Prior To The Balloting, Each Candidate

        Shall Be Given The Opportunity To Make A Verbal Statement Of His

        Qualifications And Objectives And To Answer Any Questions Asked.

Article 5a .......................................................  Awards

 

Section 5a.1 .................... Awards For Achieving Titles

 

5a.1.1  At The Annual Meeting, The Club Shall Give A Suitable Award To

        Each Member Whose Dog (S)  Has / Have  Accomplished The Following

        During The Preceding Year:

 

              AKC Championship          AKC Obedience Title

              CKC Championship          CKC Obedience Title

 

Section 5a.2 ................... Awards Based Upon Statistical Evaluation

 

5a.2.1  The Clubs Statistician Shall Each Year Identify The Recipient Of

        Each Of The Following Titles Based Upon Achievement In Washington

        And Oregon By A Club Members Dog:

 

        Top Obedience Dog Of The Year

        Top Show Dog Of The Year    -  All Breed Shows

        Top Show Dog Of The Year    -  Specialty Shows

        Top Show Bitch Of The Year  -  All Breed Shows

        Top Show Bitch Of The Year  -  Specialty Shows

 

5a.2.2  The Clubs Statistician Shall Each Year Identify The Washington

        State Breeder Of The Year, Stud Dog Of The Year And Brood Bitch Of

        The Year.  This Award Shall Be Limited To Club Members Only.

 

5a.2.3  A Suitable Award Shall Be Given At The Annual Meeting For These

        Achievements.

 

Section 5a.3 .................... Additional Awards

 

5a.3.1  Additional Awards Shall Be Made At The Annual Meeting As Deemed

        Appropriate, Which Shall Include:

 

        Phil Campbell Memorial Trophy

        Josie Girl Trophy

        Counterpoint Trophy

        Grand Champion

        Victor

        Victrix

        Jungen

        Working Dog Champion

        Weight Pulling Degrees

        Tracking Degrees

        Draft Dogs

 

5a.3.2  At The Annual Meeting The Members In Attendance Shall Select By

        Secret Ballot The Recipients Of The Following Awards:

 

        Member Of The Year

        Family Of The Year

        Best Sportsman Award

        Most Improved Handler

 

 

 

Article 6a ................................................  Miscellaneous

 

Section 6a.1 .................... Conduct

 

6a.1.1  Each Member Of The Board Of Directors And All Committee Chairman

        Shall Be Especially Careful To Conduct Themselves In Such A Manner

        As To Insure The Best Possible Human Relationships Are Maintained

        At All Times.

 

Section 6a.2 .................... Precedence

 

6a.2.1  In The Event There Is A Contradiction Between The Constitution And

        These By-Laws, The Constitution Shall Govern.

 

Section 6a.3 .................... Saint Bernard Club Of America

 

6a.3.1  It Shall Be An Objective Of The Club To Maintain An Active

        Intercourse With The Saint Bernard Club Of America, And To Strive

        For Mutual Cooperation In Seeking To Achieve Our Common Goals.

6a.3.2  Each Member Of This Club Is Strongly Encouraged To Be A Member Of

        The Saint Bernard Club Of America, And To Be Active In Its

        National Activities And Affairs.

 

Section 6a.4 .................... Club Promotion

 

6a.4.1  It Shall Be An Objective Of The Club To Establish A Working

        Relationship With As Much Of The Local Saint Bernard Fancy As Is

        Reasonable And Practicable.

6a.4.2  In Order To Aid In The Establishment Of This Relationship, The

        Club Shall Place An Advertisement In Various Local Newspapers As

        Is Deemed Appropriate.

6a.4.3  The Advertisement Shall Be Worded So That The Message Imparted Is

        One Of An Offer Of Fellowship, Information, Education And / Or

        Service.

6a.4.4  The Answering Service For The Advertisement Shall Be Rotated Among

        The Membership And Be Wide Spread As Is Reasonable Or Possible.